Field Trips & Background Checks

Field trips are an important part of IB learning; teachers will arrange class field trips to align with the program of inquiry.

Each student will be given one school t-shirt per year which they must wear on field trips. If a shirt is lost or otherwise unavailable on field trip day, the parent should get a new one in the Stearns Hall office for $8.

At least one week before a field trip, parents will be notified by the teacher via e-mail explaining the destination, time of day, purpose, and transportation options. 

Parents must provide car seats – clearly labeled with the child’s name - for children under 60 lbs and for any other children requiring a car seat.

We rely on parent chaperones to assist during field trips.  Please review the Essential Agreements for Field Trip Chaperones if you are interested in chaperoning.  Thanks for your help and dedication!

Please note that if you are chaperoning a field trip that requires an entry fee (museum, theater, etc) classroom budget funds do NOT cover chaperone entry fees.  Please plan on paying the field trip vendor directly for your entry fee.

Chaperone & Volunteer Requirements

PreK and LowK

**All parents interested in chaperoning a field trip must contact the teacher at least 1 week in advance of the field trip.  All chaperones must be approved by Meredith Fleming, the Transportation Coordinator.  Meredith will email parents before the field trip to let them know if they are approved to attend.

Please DO NOT complete the OCC background check and do not renew a OCC background check, even if they send a notice to your home. (OCC is the Oregon State Office of Child Care, formerly known as the Central Childcare Division - CCD).

Prek and Lowk field trips will involve either walking or taking the Streetcar from school. In addition, about two times during the year, PreK and LowK classes may have a late-start day with optional off-campus class activities. Parents will need to drive or arrange their own carpooling for those mornings. Our aim is to provide at least 4 weeks advance notice of such days so that arrangements can be made for every child to attend. Families that cannot or do not want to participate may bring their child to school as usual. The child will participate with another class during the late start time. 

CHAPERONES-

  • Oregon Department of Education background check on file with the school (link below).

VOLUNTEERS- (helpers in the classroom)

  • Oregon Department of Education background check on file with the school (ink below). 

ATTENDEE- (for on-campus class parties, performances, and all track festivals)

  • No requirements

Kindergarten - 5th grade

**All parents interested in chaperoning a field trip must contact the teacher at least 1 week in advance of the field trip.  All chaperones must be approved by Meredith Fleming, the Transportation Coordinator.  Meredith will email parents before the field trip to let them know if they are approved to attend.

DRIVERS- (this applies only if you will drive children other than your own child.)

  • Oregon Department of Education (DOE) background check on file with the school. (link below)
  • Drivers License and current auto insurance card on file with the school (take a clear photo with your phone and email to chaps@intlschool.org)
  • TIS will request a copy of your driving record from the DMV (no action required from parents)

CHAPERONES- (attends class field trips but will not drive children other than their own child.)

  • Oregon Department of Education background check on file with the school. (link below)

VOLUNTEERS- (helper in the classroom) 

  • Oregon Department of Education background check on file with the school. (link below)

ATTENDEE-  (for on-campus class parties, performances, and all track festivals)

  • No requirements

Resources: click here for the application form for a Department of Education background check. This form requires a signature. You may fill it out on-line, but then need to print it and bring or mail it in (unless you have a verified digital signature). Please return to any receptionist or to chaps@intlschool.org. (Note: The Department of Education will only accept applications submitted by the school, you do not need to submit a cover letter or the $5 payment as indicated on the application form, TIS will manage that part).

If you currently have an Oregon Office of Child Care (OCC) (formerly CCD) background check on file you may use this to meet requirements until it expires. To avoid gaps, please apply for your new Department of Education background check no later than one month prior to your background check expiration date.

Questions? Contact Meredith Fleming, Transportation Coordinator, Meredith Fleming meredithf@intlschool.org, 503-226-2496 ext. 118.